Linn County Court Records Search

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    Linn County occupies the heart of Oregon’s Willamette Valley, stretching east to the Cascade crest, with its county seat in Albany. The primary trial court is the Linn County Circuit Court, part of Oregon’s unified judicial system, which exercises general jurisdiction over criminal, civil, domestic relations, probate, juvenile, and mental health matters. The county also maintains justice courts in Lebanon and Sweet Home and several municipal courts that handle violations and lower-level offenses within their respective city limits.

    For those seeking court case information in Oregon, records can be located through the clerk’s office at the courthouse, public access terminals, and online tools operated by the Oregon Judicial Department. OregonCourts.us may also help users find publicly available court case information across the state. The Oregon Judicial Department offers both a free basic search and a subscription-based service with more detailed case data, described in detail below.

    How to Look Up a Court Case in Linn County?

    The most direct path to finding a Linn County court case is through the Oregon Judicial Department’s online resources or a direct request to the Circuit Court clerk’s office.

    Free online search. The OJD Records and Calendar Search portal provides free access to basic case information—including case numbers, party names, hearing dates, and dispositions—for all Oregon circuit courts, the Tax Court, and appellate courts. Users can access the Smart Search tool directly to look up Linn County cases by name or case number.

    Subscription-based search. The Oregon eCourt Case Information (OECI) portal provides more detailed records, including full docket entries and case documents. OECI requires an active OJCIN OnLine subscription. Subscriber support can be reached at (800) 858-9658, Monday through Friday, 7:30 AM to 4:30 PM.

    In-person requests. The Linn County Circuit Court clerk’s office accepts record requests at the courthouse during business hours:

    Linn County Circuit Court
    Address: 300 SW Fourth Avenue, Albany, OR 97321
    Mailing: P.O. Box 1749, Albany, OR 97321
    Phone: (541) 967-3845

    Records office hours: Monday through Friday, 8:00 AM to noon and 1:00 PM to 5:00 PM. New case filings, fee deferrals, and fee waivers are accepted between 8:00 AM and 11:30 AM and 1:00 PM and 4:30 PM. The courthouse is closed on legal holidays.

    Written and email requests. Copies of case documents or audio hearings can be requested by filling out the court’s online records request form or audio request form. The court may take up to five business days to respond and ten or more business days to complete complex requests. If staff contacts you for additional information or payment and you do not respond within 60 court business days, the request will be closed.

    Copy fees (effective January 1, 2026, per the statewide circuit court fee schedule):

    • Paper copies: $3.00 per case plus $0.25 per page
    • Certified paper copies: $5.00 per document plus $0.25 per page
    • Exemplified copies: $10.00 per document plus $0.25 per page
    • Emailed copies: $3.00 per case
    • Certified emailed copies: $5.00 per document or per case
    • Audio recordings (email): $10.00; audio on CD: $11.00; certification of audio: additional $5.00
    • Requests under $5.00 total are waived

    Payment methods accepted in person include cash, personal check, cashier’s check, money order, and debit or credit card. Mail payments should be by check or money order payable to “State of Oregon” with the case number noted.

    Are Court Records Public in Linn County?

    Court records in Linn County are presumptively open to the public. Oregon’s Public Records Law (ORS 192.311 to 192.478) establishes the general principle that government records, including court records, are available for public inspection. The Oregon Judicial Department also follows its own access rules under the Uniform Trial Court Rules (UTCR) and Chief Justice Orders governing confidential and sealed materials.

    The following categories of records are restricted from general public access:

    • Adoption records: Sealed by statute; access requires a qualifying relationship or court order. The OJD provides a Request for Court Adoption Records form and additional guidance through its adoption records access page.
    • Juvenile records: Subject to specific access rules outlined in the Juvenile Court Records Access Rules (PDF). Contact the court directly with questions about accessing these records.
    • Mental health commitment records: Confidential under Oregon law.
    • Sealed and expunged records: Cases sealed by court order are not available for public inspection. Oregon permits the setting aside of certain convictions, arrests, and citations at no filing fee under ORS 137.225.
    • Victim and witness information: Personal identifying information about crime victims and witnesses may be restricted.
    • Personal identifiers: Social Security numbers, driver’s license numbers, and sensitive financial data are subject to redaction under UTCR 2.110. The court charges $25 per case plus $1 per page for redaction of confidential information after filing.

    Records that are not sealed or confidential can be viewed at no charge at the courthouse during business hours. The inspection of court records is free under ORS 21.258(2). Fees apply only when copies are requested.

    Linn County Criminal Court Records

    Criminal cases in Linn County are prosecuted in the Circuit Court, which has jurisdiction over all felonies and misdemeanors. Traffic violations and ordinance offenses may be handled by the justice courts or municipal courts, depending on where the offense occurred.

    Searching criminal case records. The Smart Search portal allows free lookups of criminal cases by defendant name or case number. The OECI subscription service provides more detailed docket information. In-person requests can be made at the Circuit Court clerk’s office.

    Criminal filing fees (effective 2026). Under ORS 21.135, many criminal proceedings do not require a filing fee from the defendant at initiation. Specific criminal-adjacent fees include DUII diversion petitions at $490 (ORS 813.240) and post-conviction relief petitions at $281 (ORS 138.560). Motions to set aside convictions carry no filing fee.

    Oregon State Police criminal history checks. Statewide criminal history records are maintained by the Oregon State Police Criminal Justice Information Services (CJIS) Division. A fingerprint-based Oregon criminal record check costs $33. Requesters must complete a request form, include a check or money order payable to Oregon State Police, and mail the materials to:

    Oregon State Police – CJIS Division
    Unit 11, P.O. Box 4395
    Portland, OR 97208-4395

    Linn County Sheriff’s Office records. The Sheriff’s Records Division maintains arrest reports, incident reports, accident reports, booking records, and other law enforcement files. All requests must be in writing on the Sheriff’s Request for Copies of Records form. Completed forms can be delivered in person, mailed, faxed to (541) 967-8169, or emailed to Records_Reports@linnsheriff.org.

    Sheriff’s Office records fees:

    • Law enforcement reports: $12.00 for the first 25 pages, $0.25 per page after
    • Rich media (photos, audio, video): $10.00 for first 15 minutes of staff processing; $12.00 per additional 15 minutes; $30.00 per hour for redaction
    • Mug shots: $5.00 each
    • Private party name or address scans: $10.00 per scan
    • Booking sheets: $10.00 each
    • Discovery (per case): $75.00 for felony/misdemeanor, $25.00 for violations

    Records from ongoing investigations may be withheld or heavily redacted. Payment is accepted by cash, check, or debit/credit card.

    Linn County Civil Court Records

    The Circuit Court handles all civil litigation in Linn County, including tort and contract disputes, foreclosures, evictions, injunctions, and small claims. There is no separate district court in Oregon; the circuit court functions as the trial court of general jurisdiction.

    Civil filing fees (effective January 1, 2026, per ORS 21.160 and the statewide fee schedule):

    Case TypeFiling Fee
    Tort or contract – $10,000 or less$170
    Tort or contract – $10,001 to $49,999$283
    Tort or contract – $50,000 to $999,999$594
    Tort or contract – $1,000,000 to $9,999,999$884
    Tort or contract – $10,000,000 or more$1,178
    Standard civil action (no other fee applies)$281
    Equitable remedies only$281
    Residential FED (eviction) – complaint$88 + trial fee
    Commercial FED – first appearance$281 + trial fee
    Small claims – $2,500 or less$57
    Small claims – over $2,500$102

    Additional fees include $111 for motions such as summary judgment, preliminary injunction, or relief from judgment in civil and probate cases, $47 for writs of execution, and $47 for writs of garnishment. Jury demand fees vary by case type.

    Searching civil records. The same online tools described above—Smart Search and OECI—cover civil case records. In-person searches at the courthouse are free; copy fees apply when documents are requested.

    Property and land records. Property transaction documents including deeds, mortgages, liens, and easements are recorded and maintained by the Linn County Clerk’s Recording Department at a separate location from the courthouse:

    Linn County Clerk – Recording
    421 Water Avenue NE, Suite 1300
    P.O. Box 100, Albany, OR 97321
    Phone: (541) 967-3829

    Recording fees for the first page range from $16 for mining documents to $105 for deeds and mortgages, with additional pages at $5 each. Copies of recorded documents cost $4.00 for the first page and $0.25 per additional page, plus $3.75 per document for certification. Property assessment and tax information is maintained by the Linn County Assessment & Taxation Office at 300 4th Avenue SW, Room 214, Albany, OR 97321, Phone: (541) 967-3808

    Linn County Family Court Records

    Family law cases in Linn County are heard by the Circuit Court. The court’s domestic relations docket covers dissolutions of marriage, annulments, legal separations, parentage proceedings, custody and parenting time disputes, child support, spousal support, and protective orders.

    Domestic relations filing fees (effective 2026, per ORS 21.155):

    • Dissolution of marriage, annulment, or separation – first appearance: $301
    • Parentage adjudication – first appearance: $301
    • Child custody, support, or parenting time under ORS 109.103 – first appearance: $301
    • Supplemental judgment motion: $167
    • Expedited parenting time under ORS 107.434: $56

    Restraining orders under the Family Abuse Prevention Act, Elderly Persons and Persons with Disabilities Abuse Prevention Act, and Sexual Abuse Protective Orders carry no filing, hearing, or service fees.

    Adoption records. Adoption filings cost $263. Adoption records are sealed, and access requires completion of the OJD’s adoption records request form. Segregation and redaction of confidential material in adoption cases is $25 per case plus $2 per page reviewed.

    Marriage records. Marriage licenses in Linn County are issued by the Linn County Clerk’s Office. The fee is $50.00, payable in cash only. Both parties must appear in person with valid photo identification. Oregon imposes a three-day waiting period before the license becomes valid; the license expires after 60 days if unused. Applicants can begin the process through the online marriage application portal. Certified copies of marriage records are $7.75 for the first copy. Contact the Clerk’s Office at (541) 967-3831 or email richeym@co.linn.or.us for certified copies.

    Divorce records. Divorce judgments are filed with the Circuit Court and can be searched through the Smart Search portal or requested from the clerk’s office using the standard records request process and fee schedule.

    Birth and death records. These vital records are not maintained by the court. The Linn County Health Services Vital Statistics office provides certified copies for events that occurred in Linn County within six months of the event date. After six months, records must be obtained from the Oregon Center for Health Statistics in Portland.

    • Certified copies: $25.00 each
    • Payment accepted by check, credit/debit card, or money order payable to Linn County Health Services
    • Walk-ins welcome; no appointment necessary

    Linn County Health Services – Vital Statistics
    315 SW 4th Ave, Albany, OR 97321
    Phone: (541) 967-3888
    Email: phinbox@linncountyhealth.org

    Order forms are available for download: birth certificate order form and death certificate order form. Oregon law restricts access to birth records less than 100 years old and death records less than 50 years old to eligible parties including the registrant, family members, legal representatives, and authorized agencies.

    Linn County Probate Court Records

    Probate matters in Linn County—including estate administration, wills, trusts, guardianships, and conservatorships—are heard by the Circuit Court. Oregon does not have a separate probate court; probate cases are filed in the circuit court and follow the statewide fee schedule established under ORS 21.170 and ORS 21.180.

    Probate filing fees (effective 2026):

    MatterFee
    Personal representative – estate under $50,000$278
    Personal representative – estate $50,000–$999,999$591
    Personal representative – estate $1M–$9,999,999$882
    Personal representative – estate $10M+$1,176
    Simple estate affidavit$124
    Annual/final accounting – estate under $50,000$35
    Annual/final accounting – estate $50,000–$999,999$298
    Guardian appointment – first appearance$124
    Conservator appointment – estate under $50,000$278
    Conservator appointment – estate $50,000–$999,999$591
    Certified letters testamentary, administration, conservatorship, guardianship$5 + $0.25/page
    Any other probate appearance$281
    Motion fees in probate cases$111

    Searching probate records. Probate case information is available through the Smart Search portal and the OECI subscription service. In-person requests follow the same process and fee schedule as other civil records at the Linn County Circuit Court clerk’s office.

    Requesting copies. Probate documents can be requested through the court’s online records request form or by contacting the clerk at (541) 967-3845. Certified copies of letters of authority and similar probate documents cost $5 plus $0.25 per page. The court delivers electronic copies via encrypted email with a 14-day download window. Mail delivery incurs additional postage charges.

    Justice Courts. For matters outside Circuit Court jurisdiction, Linn County operates justice courts that hear minor civil disputes, small claims, and violations. The Linn County Justice Court in Lebanon is open Monday through Thursday, 8:30 AM to 4:30 PM, closed for lunch from noon to 1:00 PM, and closed Friday through Sunday:

    Linn County Justice Court
    30 E. Maple Street (above Lebanon City Hall)
    P.O. Box 283, Lebanon, OR 97355
    Phone: (541) 258-5777

    The Sweet Home Justice Court operates from 799 Long Street, P.O. Box 405, Sweet Home, OR 97386, Phone: (541) 367-5902